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June 18, 2009 / alunatunes

How to Tour 101-How to advance a show

The devil is in the details. Hard touring bands like Darren Beachley and Legends of the Potomac can attest to good planning and execution to maintain high tour standards.

Details for shows are handled via an advance process, whereby a band spokesperson speaks with each venue in advance of shows and irons out load in, set times, confirms reservations and discusses any changes in the contract or fee.

Advances are usually handled by a tour manager. The tour manager is responsible for the day to day business of running the touring entity. A tour manager may work remotely or be traveling with the band as a road manager. It’s a best case scenario to have someone in an office working on advancing and show details and then someone on the road with the group, communicating with the tour manager and the band.  Sometimes the tour manager and the road manager are the same person. 

A tour manager is responsible for advancing shows and reviewing details of the contract with the buyer. The tour manager may also rent equipment, backline and vehicles if necessary. The tour manager may book flights and provide bookkeeping services for the band.

A road manager is the day to day liaison in this chain. He wakes the band up, schedules travel time to arrive at load in on time and may do the driving.  He is the person who makes sure everyone has their daily per diem (daily payout for expenses) , their coffee, their sodas, food, etc. At the end of the gig, the road manager collects the money and may be responsible for deposits. A road manager is very much like a den father, chaperoning and caring for the band on a day to day basis.

The tour manager and road manager are essential to making a tour run smoothly and efficiently.




Leave a Comment
  1. wilforbis / Aug 10 2016 12:25 am

    Nice info – I’m about to embark on a tour and I’ll read through your posts on the topic. Thanks!

    • alunatunes / Sep 19 2016 5:42 pm

      so glad we could be of help Wil. Check out BANDAMIN if you have a chance!

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